Job Description

Position Overview We’re looking for a Listing Coordinator to join our team of professionals. If you love real estate, bringing out the best in a property and working with a team, but want to leave the lead generation to the experts, then this position could be a great fit. Position Type and Expected Hours of Work This is a part-time position with the opportunity to grow into a full-time role. Days and hours of work will be determined with the candidate but are expected to be approximately 20-30 hours per week. The schedule will be 3-4 days per week and one of those days may be a weekend day. This non-exempt position will require flexibility and will require working on the weekend and in the evening to meet the demands of the role. Any candidate should understand these requirements and understand that the work schedule will include either a Saturday or Sunday. Responsibilities: Listing Responsibilities/Duties (including, but not limited to): • Showing Coordination: Schedule and manage property showings, obtaining agent feedback after showings and updating the agent tracking database. • Open House Preparation: Set up and prep open houses before potential buyers visit. • Log all Showing Activity: Enter all showings in the Reframe Agent Tracking Database - including buyer agent name, brokerage firm and input notes from the showings including details of the buyer, feedback obtained during the showing, etc. • Photography & Video Scheduling: Book photography and video appointments with Reframe’s preferred vendors. Meet the photographer and videographer on site on the day of the shoot to provide instruction, turn on lights and coordinate the production. • Schedule, Attend & Coordinate Vendor Walkthroughs: Coordinate with the Listing Director to schedule the vendor walkthrough visits at listings for pre-market preparation estimates and coordinate timing with sellers. Send the vendors the scope of work prior to walkthrough. Attend the walkthrough visits. • Statistics/Data Management: Update and maintain various CRM and Google Suite databases to track upcoming listings, tour attendance and comments, solicit showing feedback post-showing and add to agent tracking sheet, sales history, transactions, adding new listing clients to CRM. • Meeting Vendors & Material Procurement: Working in conjunction with the Listing Director to source, procure, order and pick-up/return materials for the preparation of new listings, meeting vendors at listings in order for them to prepare the listing for market. • Pre-Closing Details: Schedule the final cleaning of the property for pre-closing and any touch-up painting, schedule final landscape clean up, ensure all keys and remotes are on site for the new buyer, remove Reframe materials (keyboxes, sign panels, sign riders, etc), brochure and supplies from site, deliver keys at closing to the buyer’s agent. • Miscellaneous Tasks: Picking up listing brochures from the printer, ensuring the proper open house sign riders are on each listing sign for the week, etc. Listing Escrow Responsibilities/Duties (including, but not limited to): • Contract Management: Review and manage all contracts related to listing transactions, ensuring accuracy and completeness. Attention to detail to ensure all documents are complete is critical. • Preparation of Listing Agreements: Preparing new listing agreements based on terms provided by the lead agent. • Open Escrow with Title Company for New Listings: Order preliminary title report, NHDS, color-coded parcel map and add all to the disclosure package. • Escrow Timeline: Create escrow timeline details for all transactions upon a property going into escrow. • Scheduling & Meeting Appraisers: Scheduling appraisal appointments to ensure access to the property and meeting the appraiser on site and providing them with the recent comparable sales that were prepared by the respective team agent. • Disclosure Package Preparation: prepare the complete disclosure package for listings and put in Disclosures.io • Timeline Coordination: Develop and maintain transaction timelines, ensuring all deadlines and contingencies are met. • Communication Hub: Serve as the central point of contact for all parties involved in the transaction, including buyers, sellers, agents, lenders, and inspectors. • Document Preparation: Prepare and organize all necessary documents for the transaction, ensuring compliance with legal and regulatory requirements. Qualifications: Desired Qualifications • Active California Real Estate License with at least 2 years experience • Strong Interpersonal communication skills – You’re a great listener who focuses on the needs of the client • Cognizant of seller priorities and adept at dispelling reservations • Composed under pressure • Conscientious and dedicated to serving clients with their best interest in mind • Driven to meet sales goals while simultaneously providing exceptional service • Eager to learn and continually develop skills About Company: About Reframe Real Estate Reframe Real Estate is powered by technology and teamwork. We're a fast growing boutique real estate company serving Orange County, Los Angeles, and the Inland Empire with a client-first approach.

Job Tags

Full time, Contract work, Part time, Remote work, Weekend work, Sunday, Saturday, Afternoon shift, 3 days per week,

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