Lower School Receptionist and Head of Schools Assistant Job at Traders Point Christian Schools, Inc., Whitestown, IN

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  • Traders Point Christian Schools, Inc.
  • Whitestown, IN

Job Description

Position: Receptionist + Head of Schools Assistant

Reports to: Lower School Principal for Receptionist duties and Head of Schools for Assistant duties

Qualifying Characteristics:

  • Maintains Christian values, a bold believer, and enthusiastic
  • Upholds the image, mission, vision, and values of TPCS
  • Desires to grow both spiritually and professionally
  • Communicates and engages with staff, families, and guests in a Christ-like manner

Qualifications:

  • 2-3 years of receptionist and/or assistant experience
  • Strong organizational, communication, confidentiality, and problem-solving skills
  • Attention to detail
  • Prior experience in a school setting is a plus
  • Proficiency in Google Suite and Microsoft Office is a plus

Responsibilities:

  • Answer incoming phone calls.
  • Greet all visitors and process their licenses through the Hall Pass system to ensure the safety of our students and staff.
  • Document and review the attendance of students who are tardy (whether they have been informed of their tardiness or not) and check out students leaving the school with their guardians.
  • Sign off on incoming packages and ensure they are distributed to the appropriate recipient.
  • Manage the Head of Schools' calendar. This includes scheduling and coordinating lunches for special events and meetings. 
  • Assist the Head of Schools with daily administrative tasks and responsibilities.
  • Work with the Safety Team on alarm drills.
  • Maintain a clean and presentable office environment. This includes:
    • Teacher's Workroom
    • Front office area (this includes watering the plants)
  • Assist the school nurse in the event she cannot be in the school.
  • Assist and/or monitor students in the office if the principal, assistant, or teacher is not available.
  • Coordinate after-school clubs with teachers or others outside of our school, which includes:
    • Scheduling on ParentSquare
    • Contacting the social media coordinator to post on ParentSquare
    • Creating spreadsheets for those conducting clubs, so we have a list of those participating and teaching
  • Track Volunteer Hours
    • Provide information and run reports
  • Assist with substitute teacher coverage for the Lower School through the EZ Sub system
    • Provide training and answer questions from teachers regarding the EZ Sub system
    • Reach out to the listed substitutes regarding their availability for coverage if there is no individual who signed up for those open dates. 
  • Coordinate car name tags for parents when picking up students. 
  • Create mailbox labels in the Teacher's lounge and the Administrative office. 
  • Assist Lower School Admissions with Open House events.
  • Other duties as assigned.

Work Schedule: Monday - Friday; 7:30 am - 4:00 pm

Work Status: Exempt, salary, full-time

Job Tags

Full time, Work at office, Monday to Friday,

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