Job Description

Position: Receptionist

Contract: ASAP Start (Once Onboarding Clears) until 4/6/2026

Location: Santa Ana, CA

Schedule: Monday - Friday, 8 AM - 5 PM

Pay: $20.00/HR, Paid Weekly

Possible temp to perm for the right candidate.

Position Summary:

• Serve as the first point of contact for all visitors, greeting and directing guests in a professional and welcoming manner.
• Operate a multi-line phone system to answer incoming calls and route them to the appropriate personnel or department.
• Manage incoming calls by identifying the caller’s needs, providing accurate information, and transferring calls to the correct individual, department, or business unit.
• Transfer calls to voicemail when necessary and ensure messages are relayed promptly.
• Provide general information about the organization, including address, directions, and department contacts.
• Support onsite visitors by determining the purpose of their visit and notifying the appropriate team members of their arrival.
• Monitor visitor access, issue visitor badges, maintain sign-in logs, and oversee building entry protocols.
• May assist with updating appointment calendars and accepting deliveries as needed.
• Receive, sort, and distribute incoming mail and packages for employees and customers.
• May prepare memos, correspondence, reports, and other documents as requested.
• Assist with ordering, receiving, and maintaining office supplies.
• Perform general administrative tasks, including filing, photocopying, scanning, and document organization.
• Support special projects for various departments as required.
• Work independently on routine tasks and standard issues while following established procedures.
• Occasionally engage in problem-solving to address non-standard situations.

Physical Requirements:

• This role requires regular sitting, talking, and listening.
• Occasional walking, bending, stooping, kneeling, or crouching may be required.
• Must be able to lift or move up to 10 pounds occasionally.
• Vision requirements include close vision and the ability to adjust focus.

Skills & Competencies:

• Proficiency in Microsoft Office Suite.
• Ability to read and interpret safety rules, operating instructions, and procedure manuals.
• Strong note-taking, writing, and documentation skills.
• Comfortable performing basic calculations such as percentages.
• Strong problem-solving skills with the ability to work through practical challenges and interpret instructions delivered in written, verbal, diagram, or schedule form.
• Excellent customer service skills—able to manage sensitive or emotional situations, respond promptly to requests, and gather feedback to improve service.
• Effective communication skills, including clear speaking, active listening, and the ability to respond confidently to questions.
• Strong writing skills with attention to grammar, clarity, and accuracy.
• Works well both independently and within a team environment.
• Demonstrates openness to feedback, supports team goals, and contributes to a positive team culture.
• Professional demeanor with the ability to react calmly under pressure, treat others with respect, and follow through on commitments.

Requirements:

• 1–2 years of Receptionist or front desk experience.
• Escrow/Title experience a plus, but not required.

• High School Diploma or equivalent.

Working Conditions:

• May on occasion be exposed to loud sounds and distracting noise levels, such as from office equipment.
• The ability to lift up to 30lbs.
• Use of computers and technology.

Here at Canon Recruiting, People are our priority, and we are committed to Include Diversity in every segment of who we are. It is only through our Diversity, we are made a stronger organization, and increase our ability to provide top tier candidates that our clients have come to know Canon for. We have an inclusive environment all employees are celebrated for their unique differences. The different perspectives and experiences of our workforce give us the competitive advantage that is essential for success in an ever-changing market. By promoting inclusion with the same enthusiasm, we devote to quality and competency, and using the experience from a diverse assortment of backgrounds and experiences, Canon is able to improve the services and value we deliver to clients, employees, and customers. At Canon, Diversification and Inclusiveness are much more than a corporate ambition; they are a critical component in our daily corporate life.

Canon Recruiting is committed to a diverse and inclusive workplace. Canon Recruiting is an equal opportunity employer and does not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status.

The pay range for this position is listed above. Base pay information is based on market location. We will consider for employment qualified applicants with arrest and conviction records. Our range of benefits may include health care and 401(k) savings plans. For individuals with disabilities who would like to request an accommodation, please email our HR team hr@canonrecruiting.com

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